Best Email Providers: Top 5 Services Most Recommended By Experts

Emails are the epitome of today’s professional communication. Email threads can score you job interviews and make important connections in your field. Each platform has its own pros and cons you’ll want to consider before choosing which to trust with all of your contacts and information. Whether using email for personal or business purposes, the best email providers ensure that your messages are delivered and received promptly and securely.

It supposedly makes our work lives more convenient, but in many scenarios, they serve to overcomplicate instead of simplify. Many people feel pressure to answer the emails they receive immediately, while others worry that the recipient will misinterpret their words. Luckily, researchers from Cornell University find employees can eliminate a great deal of “email stress” with a few simple tweaks. Study authors suggest that email senders take an extra moment to ensure their messages are clearly worded and provide concrete response expectations.

Out of 2,000 American office workers, nearly half of the respondents agree that sending emails is the most frustrating task they have to do during their workday. From following up, sending reminders, responding, and drafting new emails – 48 percent of those surveyed think emailing is the most irritating task in their day-to-day duties.

Gmail, Outlook, Yahoo and more! With so many email providers, it can be challenging to determine which one is the best fit for you. StudyFinds did the research for you and turned to 10 expert websites to search for best email providers to entrust with your daily chats. Knowing things like storage, interface, and ease of operation makes for an easier decision. Let us know which one you use in the comment section below. 

(Photo by Brett Jordan on Unsplash)

The List: Best Email Providers, According to Experts

1. Proton Mail

Tech Radar explains why they like it: “We found Proton Mail intuitive, easy to navigate and with plenty of useful tools. An Importer gets you started at speed, with options to import your Gmail, Outlook, Yahoo and other Inboxes. Two-factor authentication is supported via apps or physical keys, and  there’s even a dual password mode (one to log into your account, another to decrypt emails).”

“We live in the day and age of government and corporate surveillance and big data analytics. Everything you type, like, or search for, is collected, analyzed, and sold to the highest bidder by corporations who care about their shareholders first and ethics second,” says Clean Email. “If you’re tired of being part of the system and allowing technocrats to exploit your personal information to make a profit, we recommend you sign up for a free ProtonMail account.”

“Proton is an encrypted webmail service based in Switzerland that prioritizes privacy and data security. Moreover, Proton provides free open source email accounts to its users. There’s an option to upgrade Proton for paid support and advanced features. Also, the service easy to use since it doesn’t require any software installation. It’s definitely worth noting the anonymous sign-up for Proton, as it’s one of the few email providers that doesn’t require a lot (read: any) identifying information about you, your users, or your brand to begin sending email,” writes Elegant Themes

2. Gmail

According to Hubspot, “Gmail has the second-highest email provider market share (behind Apple iPhone’s native email app). Ironically, one of the reasons Gmail has become so popular is because of all the communication options in your inbox that don’t involve email. Gmail is a regular email inbox tool you can access once you have a Google account.”

“Gmail by Google is one of the most popular web clients for email because it’s free and easy to use. In fact, Gmail accounted for 36.5% of email opens globally in 2021. Gmail supports 105 languages and also offers paid plans for businesses of all sizes. The plan you choose determines the storage, support options, and features that are available to you,” writes Mail Chimp. “One of the best parts of Gmail is that it’s simple and works with virtually any device. Gmail is compatible with the most popular web browsers, plus it’s available on Windows and Apple computers. Gmail can also be installed on ChromeOS and other Linux-based operating systems.”

“It is accessible through the web and using third-party programs. It can be accessed on iOS and Android mobile devices. It allows you to share up to 25 MB through email. Files greater than 25 MB can also be shared through Google Drive. Gmail is used for personal as well as business communications,” adds Software Testing Help. 

3. Outlook

Tech Radar says, “We found Outlook’s web interface a little more cluttered than Gmail, but it’s also very familiar, almost identical to the desktop Outlook and many other email clients. There are folders and organizational tools on the left, the contents of the current folder in the center, a simple preview pane on the right (with adverts in the case of the free account): if you’ve ever used another email client, you’ll feel at home in moments.”

“The service has surpassed Yahoo to become the second most popular free email provider in the world. Using an Outlook account comes with significant benefits. Because Microsoft operates it, it’s heavily integrated into the Windows 10 and 11 operating systems. It also works seamlessly with the Outlook Office 365 app,” writes Make Use Of. “If you decide to use either the web client or the desktop client, you’re in good company. 16 percent of all email sent is opened on one of the two apps.”

“Outlook started as Hotmail back in 1996. Since then, it’s grown to be the second most popular free email provider worldwide. While Outlook is an excellent email service, that’s not all it is. Instead, it’s a comprehensive productivity suite featuring a calendar, a contact book, and a to-do list,” notes Wise Stamp

4. Yahoo Mail

CurrentWare compares it to competitors: “As with Outlook, strong attachment support is a key feature of Yahoo’s service. In the case of Yahoo Mail, users can benefit from a unique ability to find every photo, video, and document that they have historically shared via email. For creatives who frequently share documents, this may seem greatly appealing. It is also seamlessly easy to switch file attachments to inline attachments that are embedded in the email (or vice-versa).”

“Launched in 1997 and currently available in 27 languages, Yahoo! Mail is one of the oldest email clients on the web. While Yahoo! Mail began as a web client more than two decades ago, it has grown to the point where mobile apps exist for it,” adds Mail Chimp. “Yahoo email address domains include ‘’ and ‘’ Yahoo! Mail is great for personal emails, especially for people who use other Yahoo services. While Yahoo! Mail isn’t quite as popular as Outlook and Gmail, the email provider has 225 million active users. So, using Inbox Preview to verify whether an email looks good for Yahoo! Mail is important for your marketing campaigns.”

“Yahoo has been around for quite some time. They’ve managed to keep themselves high on the list with their unbeatable storage space and attractive folder organization. Yahoo Mail isn’t as user-friendly as some of its competitors. The main advantage that comes with a Yahoo Mail account is the incredible amount of storage provided,” says Get Mail Bird

5. AOL Mail

According to Software Testing Help, “This mail service is provided by AOL. In 2015, Verizon acquired AOL. AOL Mail is also called as AIM Mail. It is a free email provider. It provides many themes to choose. It allows you to import contacts in CSV, Txt, and LDIF format.”

“There was a time when AOL was the biggest name on the internet. While times have changed and AOL is now a division of Verizon Communications, AOL Mail is still one of the more popular email clients. AOL Mail allows you to link to other email accounts, such as Outlook and Gmail, and provides an unlimited mailbox size. Virus and spam protection is built right in, too,” points out Mail Chimp. “One thing to keep in mind with AOL Mail accounts is that they’re deactivated after 90 days of inactivity and deleted after 180 days of inactivity. You might want to check your mailing list to make sure you’re not emailing deactivated AOL accounts.”

“If you were an early adopter of the internet, AOL was probably your first email provider. But while the world may have moved past AOL, it never stopped providing a quality service. Although it’s not the fanciest email service, it gets the job done. Users stick to AOL for its privacy and ease of use,” writes Wise Stamp

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Note: This article was not paid for nor sponsored. StudyFinds is not connected to nor partnered with any of the brands mentioned and receives no compensation for its recommendations. This post may contain affiliate links.

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About the Author

Saloni Ordia

Saloni is a freelance B2B SaaS writer who excels at creating in-depth product-focused content. When she is not writing, you can find her in the kitchen whipping up new recipes or curled up with a rom-com novel.

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